How-to Aids—For the CGO and JT Boards

May 23, 2005

Table of Contents

GN 1133 FD/MM/FM

FD/MM/FM May 2005

CGO Practical How-to Aid

For the Home Steering Council and CGO Criteria Monitor

By the International CGO Board

Following are some pointers which we hope may be of help to the Home's Steering Council and the CGO criteria monitor. This how-to aid consists of two lists: One is a list of responsibilities grouped by general topic. The second list consists of reminders grouped by frequency (daily, weekly, monthly). Many of the same points are covered in both lists, although the second one goes into greater detail.

As explained in GN 1109, "Getting Stronger—Part 2," it is the responsibility of the Home shepherds and Home managers to make sure that the Home is fulfilling the Home criteria for each pillar. Ultimately, of course, it's the Home members themselves who share in the responsibility through Home accountability. But the Home shepherds and managers are responsible to make sure that the Home is shepherded and managed in such a way as to fulfill the Charter and board criteria.

When it comes to the CGO board criteria, some aspects of the criteria would fall more to the Home shepherds, as they involve shepherding aspects, while others would fall more under the managers. How you determine who is responsible to take care of what will depend on the makeup of your Home shepherds and managers, and they can work that out between themselves. We won't mandate here which body must be responsible for which duties, although there are some suggestions made throughout the file.

Also explained in GN 1109 is that each Home is responsible to elect a CGO criteria monitor. This monitor is to be a "voice" in the Home, to help the Steering Council and the Home be aware of the CGO criteria. As stated in "Getting Stronger—Part 2":

"Criteria monitors are not in themselves responsible to make the Home do whatever is listed in the criteria of their boards. They do not have any more authority regarding their board than the other members of their Home unless they are specifically given such authority by the Steering Council and Home Council. Overall, they are simply a 'voice' in the Home, someone responsible to be thinking about that particular board‚ bringing up the needs of that board, reading the material supplied by the national‚ regional or international board, and doing their best to represent it in the Home, etc." (ML #3518:162).

Therefore most of the responsibilities listed below would by default fall to the Home shepherds or managers to make sure that they are executed. However, the GN also states that, depending on the situation, the Steering Council (Home shepherds/managers) can delegate responsibilities to the criteria monitor in order to help spread the load, particularly in large Homes. As the GN states:

"Now‚ having said that [the previously quoted paragraph above], there might be people in your Home who are elected as criteria monitors who‚ in counsel with the Home shepherds and Home managers, can help to carry the load of fulfilling that board's set of criteria. That's perfectly acceptable. In fact, that's to be encouraged, to spread the load on more shoulders, but under no circumstances should monitors 'railroad' what they think needs to be done. Their position as a monitor doesn't automatically give them authority over others in the Home or in running the Home.

"The Steering Council has ultimate responsibility to see that the criteria of all the boards are fulfilled, and the Steering Council members will need to counsel amongst themselves as to how to separate the spiritual from the practical. But if those Steering Council members have other monitors who are not on the Council helping in these matters, it will spread the work on more shoulders and thus will lighten the weight for everyone" (ML #3518:163,168).

So depending on the Home‚ and especially in larger Homes, the Steering Council may want to delegate a number of these responsibilities on the following list to the criteria monitor. In other cases—especially smaller Homes—the CGO criteria monitor may be a Home shepherd or manager, in which case he or she would make sure these points are taken care of, employing the help of other Home shepherds/managers or Home members as needed.

Some of these points don't have to be done by either a Home shepherd, manager, or the criteria monitor‚ but rather can be delegated to others in the Home, particularly if you're in a large Home. Train a young person to help you with your job! For example, one of your teens might be able to take on the job of keeping the witnessing stats and records of your sheep's progress. Those points are on the list below, so it's the responsibility of someone on the Steering Council to make sure they're done‚ but that doesn't mean that they have to do it themselves. They can delegate and then regularly check up on whoever they delegated to, to make sure that it's being done.

Please bear in mind that the following are just practical how-tos and reminders. They are not required. Your Home is required to fulfill the CGO criteria‚ and the way to determine whether you're doing that is by answering the questions in the CGO Home Review Questionnaire. However, how you go about fulfilling the criteria and accomplishing the points listed in the questionnaire is up to you and will vary from situation to situation. We believe that if you follow the pointers and reminders below, you will be more successful in meeting the CGO criteria and reaching your full potential in your outreach. However, the Lord may lead you to achieve the same results through other means, and that's completely fine. So please don't feel bound by this list. It's simply an aid, not a requirement.

For example, with the second set of reminders below, in order to try to make it easy for you and give you a starting point, we grouped points under "daily," "weekly," "monthly," etc. However‚ you may prefer to do some things monthly that are currently marked as weekly, or some things weekly that are listed monthly, etc. Some things that are listed under "daily" you might not do every single day, but rather every couple of days, but at least it's a list you can look at and see if you should do something that day. Please feel free to rearrange, add to, and subtract from this list as best suits your Home, schedule, and how you organize yourselves.

God bless you for your willingness to take on the job of being on the Home's Steering Council and/or the criteria monitor. It's a big job and responsibility, but it's vital to the success of the Home and therefore the Family as a whole. The Lord will bless you greatly!

CGO-RELATED RESPONSIBILITIES OF THE HOME SHEPHERDS, MANAGERS AND/OR CRITERIA MONITOR

Note: We've marked each point with "HS," "HM," or "CM." These are just suggestions as to who might be better suited to take on this point. HS stands for Home shepherd, HM for Home manager, and CM for criteria monitor. As mentioned earlier‚ feel free to redistribute these responsibilities completely differently than suggested below, depending on your needs and situation. A space is included next to each point where you can write down whether the HS, HM or CM will be responsible for that point. Once you've decided who will be responsible for which points, you might want to rearrange the checklist or write down the points so that each person responsible has a list of their own to-dos to easily refer to.

Planning and goals

___ (HM) Plan each week's outreach ahead of time‚ in counsel with your main outreachers. Then coordinate that plan with your Home Steering Council and/or scheduler.

___ (HM) Periodically formulate, in counsel with your outreachers, outreach goals for the Home in order to help the Home fulfill the "Four Aspects of the Activated Program" in the CGO criteria. These goals would be counseled about with the Steering Council and presented to the Home Council for a vote. This could be done quarterly or semiannually. Following Home Review might be a good time.

___ (HS/HM) Ensure your Home is regularly hearing from the Lord regarding the overall direction of your Home's outreach, and make sure that important outreach decisions and issues are being confirmed in prophecy.

___ (HM) Follow up on and implement outreach–related decisions voted upon by the Home Council.

___ (HM/CM) Keep the Home informed of the outreach progress by posting stats, encouraging the sharing of testimonies (i.e., at meal times), etc.

___ (HM) Schedule time to help those who need to learn the local language to do so in order to be effective witnesses.

The Charter, CGO Criteria, Area Goals and the New Wine

___ (CM) Regularly assess how your Home is doing in fulfilling the CGO criteria. Periodically go through the CGO Home Review Questionnaire to highlight any weak areas. These can be presented to the Steering Council and the Home so that improvements can be worked toward.

___ (HM) Ensure that all voting members are fulfilling their minimum witnessing requirements of at least two hours a week, or eight hours a month, of quality witnessing outside the Home.

___ (HM) Make sure the Home holds a witnessing meeting at least once a month, in accordance with the Charter rules for required meetings and activities.

___ (HS) Regularly read outreach-related GNs for united devotions (along with other topics, of course)‚ and discuss whether your Home is implementing the New Wine to the best of your ability and as appropriate to your field.

___ (HM) Periodically check that the Home is complying with and/or making progress in any area goals related to witnessing.

___ (HM) Follow up on any new guidelines or instructions from the GNs in relation to outreach, and help to ensure that assignments given in the GN are being done.

Your witnessers, flock, and support base

___ (HS) Meet periodically with your Home's outreachers individually for personal time. Discuss how it's going in their outreach, make sure that they are getting the solid Word time and spiritual and personal standard is a good sample for your flock.

___ (HS) Regularly counsel together and evaluate how things are going in your outreachers' feeding of your sheep and what they're focusing on teaching them, whether they're teaching the meat of the Word in their witnessing (as per the definition in the Criteria GN), sticking to the Word and not their own doctrines‚ etc.

___ (HS) Periodically evaluate each of your Home's flock (General‚ Active and Missionary members), to make sure that they're being properly fed and shepherded. Keep abreast of their progress through communication with your Home's witnessers.

___ (HS) Make sure that any new live-in disciples you have are getting their Word requirements met and that you're spending quality personal time with them, shepherding them, etc.

___ (HS/HM) Avoid the "my sheep" syndrome by having open, regular communications as a Home about your Home's sheep, their progress, etc. Even those who aren't involved in full-time outreach in the Home can be praying for the sheep and their needs, and be kept informed through testimonies, etc.

___ (HM) Periodically check with your outreachers to see how much they're pushing Activated and using the magazine in their outreach, whether they're using their witnessing time wisely and have their priorities straight. Also, whether they are witnessing in the name of the Family and introducing the Family to their sheep at appropriate times, are presentable in their appearance, etc.

___ (HM/HS) Periodically evaluate your Home's fundraising methods to make sure that they're in line with the counsel in the Word, and that your Home is working toward building a solid base of support as per the "Show Me the Money" series.

Product distribution

___ (CM/HM) Make sure your Home has sufficient products (tools). Plan ahead to ensure you'll have enough products on hand for your regular outreach and follow-up as well as for special witnessing pushes (i.e.‚ at Christmas).

___ (CM/HM) Be familiar with the Family distribution products and follow-up materials (such as the 12 Foundation Stones) available from your PC.

___ (CM) Stay updated on what new products and follow-up materials are being offered by your PC and inform the Steering Council and/or Home of them. The Steering Council should involve the Home in the decisions regarding product orders so that the orders reflect your Home's goals.

___ (HM) Ensure seed corn is put aside faithfully and product orders are paid for on time.

Other outreach ministries

___ (HM/HS) Periodically evaluate each of your Home's CTP ministries to make sure that they're in line with the counsel in the Word. (See the CGO Criteria, and Letters such as "Reach the Rich.")

___ (HM) Work with the JT and CP point persons to ensure that the JETTs, teens, and children are getting training in witnessing, have appropriate witnessing opportunities, etc.

___ (HM) Oversee the Home's provisioning and make sure the contacts are getting properly fed and ministered to.

___ (HM) Oversee the organization of your Home's mail ministry if you have one.

Reporting, communications and records

___ (CM) Ensure that witnessing stats are being kept, including your Home's witnessing hours (so that you can keep an eye on whether you're hitting the target in the CGO criteria).

___ (CM) Ensure that an outreach-related prayer list is kept updated.

___ (HM) In counsel with the Steering Council, communicate with the City Council and/or outreach point people from other local Homes regarding city-wide outreach matters, planning joint Activated meetings, sharing of provisioning contacts, etc.

___ (HM/CM) Act as liaison between the Home and the national CGO board, communicating with the CGO board as needed.

___ (CM) Pass on suggestions regarding products from your outreachers to your CGO board, or on the TRF.

___ (CM) Share CGO-related points from "all Homes" messages with the Home and/or post them on the bulletin board‚ etc. Keep these messages/notices filed, on computer or paper, for easy future reference.

___ (HM) Respond to messages and surveys from your CGO board or PC.

___ (CM) Collect testimonies and photos to send in with your TRF for the benefit of other Homes. (These will also be forwarded to your CGO board.)

___ (HM) Oversee work on your Home's GP newsletter‚ if you have one.

___ (HM/CM) Work with the PR criteria monitor to keep the Home's PR album and related promotional material up to date, ensuring that it accurately represents your work.

REMINDER CHECKLISTS FOR THE HOME SHEPHERDS, MANAGERS AND/OR CRITERIA MONITOR

As mentioned earlier, please feel free to adapt this reminder checklist to suit your needs. Don't feel bound by these lists—they're just some reminders to help you remember all the things that there are to do in the CGO realm. Many of these may be small points as well, but we felt it would be better to have them on here than risk overlooking them. Doing smaller tasks more regularly can help to catch things before they become bigger problems and end up taking a lot more of your time.

We recommend that as a Steering Council you go through the list and, along with adapting it to your needs, decide who should take care of which points, and put their name or initials next to each point on your final revised list (a space is provided for this).

Daily

a) If your outreach teams fill in a witnessing stats slip upon their return (whether on paper or on file), add a place on the slip where the outreachers can record their hours that day. Then keep track of them on the same chart as your witnessing stats.

b) Have each member of the Home keep track of their own hours throughout the week, and then turn them in at the end of the week for you to tally.

c) If you can share a chart or form on a Home computer that all have access to‚ or over a network if you have one‚ each voting member can add in their hours daily or weekly.

Weekly

a) A weekly planning meeting with your main outreachers.

b) Checking in with outreachers or outreach teams individually.

c) A smaller Home might be able to incorporate this into their weekly Home Council.

Monthly

a) In a larger Home, the Steering Council may want to delegate the responsibility of responding to messages from the CGO board to a committee of people (i.e., the Home's main outreachers). This might help them be more faithful to reply to surveys without feeling that the whole Home has to be involved.

Quarterly

a) Obviously, since you are working closely together with the Home's outreachers on a regular basis, you might be able to take care of this oversight and evaluation in your day-to-day interaction‚ or during your planning meetings, times of touching base, etc. However, in a busy, larger Home, you might find there's a need to set some time aside, perhaps quarterly, to specifically evaluate the above.

b) You may want to assign different Home members/teams to be thinking/praying/focusing on different aspects of your outreach (i.e., follow-up‚ product distribution, shows, Activated, etc.), and then meet regularly with these members/teams to evaluate how it's going in their portfolio.

Semiannually

JT Practical How-to Aid

For the JT Board Criteria Monitor

By the International JT Board

INTRODUCTION

Following is a compilation of pointers, ideas, and tips which are being provided to aid your Home as you strive to fulfill the JT board criteria.

As you read over this how-to aid, please keep in mind that your Home is not required to fulfill, enact, or do everything that is listed in this pub. It is provided to you as a guide to help you along as you live the JT criteria. This list doesn't cover everything that you can or should do in living the JT criteria, nor will every point or suggestion be practical or applicable in every Home. Some suggestions have been given with larger Homes with lots of JTs in mind, while others will be more applicable to smaller Homes with fewer JTs. Every Home is different, and the makeup of the Home, the number of JTs, and their unique needs should determine how you apply the points in this how-to aid. Please do not feel obligated to fulfill all these points or to do things exactly as noted in this compilation. Some suggestions or tips may work for you; others may not.

It is our hope that this aid will be beneficial to your Home, help save you time, give you new ideas, and provide a starting place for you to live the JT criteria to the full. How you use this aid is up to you and what the Lord shows is needed in your situation. We tried to summarize the most important things that you need to be mindful of or do in order to fulfill the JT board criteria, but the Lord can also give you ideas galore and tailor-made tips for your situation that are not included here, so please don't be limited to these ideas or methods of meeting the JT criteria points.

While this pub is primarily directed to the JT counselor/criteria monitor‚ there are many points that are applicable to the Home shepherds, parents of JTs, Home managers, and anyone who has interaction with the JTs. JT counselors are not expected, nor is it possible for them, to do everything themselves. The JTs are part of the Home; they are the responsibility of the Home collectively, and their parents above all, so all must be involved to some extent.

(Note to JT counselor: It's important that you, as a JT counselor, work with your Home's Steering Council and the parents of the JTs in implementing counsel from this compilation.)

We love you and pray that this how-to aid is a blessing to you in reaching your goals of raising your JETTs and teens as disciples.

Love, your International JT Board

"With the keys of the Kingdom, every mountain is scalable, every goal is reachable‚ and every miracle is possible."

A. SHEPHERDING AND SUPPLYING THE NEEDS OF THE JETTS AND TEENS

Family discipleship Homes should:

1. Have a voting member 18 years or older be a JETT/teen counselor who represents the JETTs and teens, and is tuning in to their shepherding‚ oversight, and needs. The JETT/teen counselor works under the oversight of the body of Home shepherds, who are ultimately responsible for the spiritual shepherding of the Home and all its members. The JETT/teen counselor should also counsel and work together with the JETTs and teens' parents, the Home managers, and the Home in matters relating to the JETTs and teens. If there are JETTs or teens in the Home with nonresident parents, the parents should be kept informed on a regular basis, by the JETT/teen counselor or the Home shepherds, of their JETT or teen's physical, spiritual, and emotional well-being.

Pointers for the JT counselor:

JETT/teen counselor works under the oversight of the body of Home shepherds:

Counsel and work together with the JETTs' and teens' parents‚ the Home managers, and the Home:

JETTs/teens with nonresident parents:

2. Have a well-balanced schedule for the JETTs and teens that includes all aspects of Home life: spiritual training, academics, witnessing, Home duties, vocational training, physical education, fun and relaxation in order to help them be challenged and happy in the Family.

3. Lovingly shepherd their JETTs and teens using the Word, prayer, wise counsel, and hearing from the Lord in prophecy. Allot personal talk time and/or open forums so the JETTs and teens can express their needs, questions and concerns.

Word:

Prayer:

Counsel:

Prophecy:

Personal talk times:

(Note: The reason to keep correction separate from personal time, for the most part, is to help inspire faith in the JTs to open their hearts and trust their counselors, and not because correction is something negative that should be dreaded or feared. Correction is a necessary part of life, and the JTs will expect it and be thankful for it if they are lovingly shepherded. But the main purpose of personal time is to help them feel free to share their hearts openly. If they are always wondering, "Will I get correction this time," this can hamper them looking forward to their personal times, even if in general they are positive about receiving correction. Some JTs may not mind being corrected, instructed, or counseled during this time, and you can build up to that by establishing a solid friendship and relationship based on trust and love. But when you're just starting out having personal time with a JT and getting to know them, you may want to ask the Lord about reserving this time solely for the topics they choose or listening to what they have on their heart.)

Open forums:

4. Invest time in their JETTs and teens so that their physical, emotional, and spiritual needs are met. Homes should be aware of and help to develop the interests, talents, and skills of their JETTs and teens, and strive to help them be happy, inspired, self-motivated, fulfilled, and challenged—the goal being that they are not bored and neglected.

5. Ensure that the JETTs and junior teens are receiving age–appropriate sex education, and counsel and shepherding regarding dating. Parent(s)/guardian(s) or shepherds should counsel and shepherd their senior teens in matters relating to dating and sexual relations. (See Charter for specifics regarding age guidelines for the JETTs and teens' dating and sexual interaction.)

6. Shepherd their JETTs and teens in minimizing and resisting ungodly and worldly influences in conjunction with the counsel and guidelines given in the Word and the Charter, and be in agreement as a Home on these matters.

Shepherding your JTs in minimizing ungodly and worldly influences:

Fellowship with young people:

Ideas for alternatives to System input:

7. Ensure that parents/guardians or shepherds have prayerfully read and explained the Provisional Family disciple contract with those turning 16 and that the teen has made a decision, within three months of turning 16, as to whether they will sign the Provisional Family disciple contract.

8. Be diligent to know the state of their JETTs and teens. When spiritual or behavioral problems are discovered, the Home should take steps to remedy the situation and help their JETTs and teens overcome through the Word, prayer‚ hearing from the Lord, shepherding, appropriate discipline, personal time, and seeking counsel when necessary.

Being aware:

Shepherding spiritual and behavioral problems:

B. CHRISTIAN CONDUCT AND SAMPLE

Family discipleship Homes should:

1. Teach their JETTs and teens to live in accordance with the discipleship standard in the Word and the "Responsibilities of Individual Members" as outlined in the Charter. The Home is responsible to instill in their JETTs and teens character-building qualities such as love for the Lord and the Word, respect‚ honesty, godly speech‚ responsibility, personal accountability, stewardship, faithfulness, diligence, obedience, gratitude, etc.

2. Require their JETTs and teens to uphold the standard in the Word in regards to cleanliness, dress, and deportment so as to be a positive reflection of the Family. If there are questions or controversies in the Home in regards to these matters, the Home must discuss the matters and agree on a united standard concerning them in accordance with the counsel in the Word.

C. DISCIPLINARY STANDARD

Family discipleship Homes should:

1. Have a united disciplinary standard for the JETTs and junior teens that has been prayed about and agreed upon by the voting members of the Home in accordance with the Word and the "Family Discipline Guidelines." This Home disciplinary standard should be explained to and discussed with the JETTs and junior teens. It should be documented, easily accessible, and reviewed periodically.

2. Ensure that all members uphold, and those that are designated (the JETTs or junior teens' parents, guardians‚ or shepherds), enforce the Word-based disciplinary guidelines that have been agreed upon by the Home in accordance with the Charter.

D. SPIRITUAL TRAINING

Family discipleship Homes should:

1. Allocate the resources and personnel needed for the JETTs and junior teens in their Home to be given 2 hours of quality united and/or individual Word time and intercessory prayer vigil time daily. A daily minimum of 1½ hours of Word time and 30 minutes of intercessory prayer vigil should be scheduled for senior teens.

2. Provide the opportunity for the JETTs and teens to follow the current JT Word Course and the memorization program contained therein. There must be a plan for the 15-year-olds to read the Charter-required reading lists for their age found in the JT Word Course.

3. Discuss, develop, implement‚ and regularly maintain a Word program designed to inspire in the JETTs and teens a hunger for the Word. Along with reading the New Wine, new pubs for their age group, and following the JT Word Course, this Word program could include such things as (but isn't limited to): songs, skits, active participation, research‚ note-taking, united times of hearing from Jesus, quizzes, games, animated presentations, movie clips, CVC courses, and much more, with the purpose of making their Word time as alive, exciting, and applicable as possible.

4. Strive to teach their JETTs and teens the use of the new weapons as presented in the Family publications. The weapons of praise, prayer, hearing from the Lord, use of the keys, working with spirit helpers, and building a personal relationship with Jesus, are all vital aspects of the spiritual training of our JETTs and teens.

E. WITNESSING

Family discipleship Homes should:

1. Train their JETTs and teens in well-rounded missionary work. Provide sufficient opportunity for them to actively participate in and contribute to the various aspects of the Home's witnessing ministries; i.e.: outreach and personal witnessing, soul winning, Activated, follow-up, Bible classes, reaching the rich and labor leaders, tool distribution, performing, CTPs, provisioning, road trips, etc.

2. Be sure that their JETTs and teens' dress and deportment are appropriate for the type of witnessing they are doing.

Copyright © 2005 by The Family International